Guest management

Everyone, organized.

The whole list in one table — families, plus-ones, tags, notes, replies, table numbers and arrivals.

Create your eventSee the whole flow
  • Guest groups
  • Families
  • Plus-ones
  • Tags
  • Notes
  • Search
  • CSV import/export

What it does

Imbita guests

Guests is your working list. Each record can be a person or a whole family with a party size, so a household replies together while each person still has their own answer. Import from a spreadsheet, search by name or group, add notes, and export everything when a vendor asks for numbers.

Inside the product

This is the actual screen.

Not a mockup of something we're planning — this is how the workspace looks today.

Guests

52 guest records · 107 people invited

Add guest Import Export

Invited

107

people

Attending

86

confirmed

Awaiting

14

Declined

7

Search guests, groups or emails
AllAttendingAwaitingDeclined
  • Alfonso ReyesDela Cruz Family
    Declined2UnassignedNot checked in
  • Alfredo AguilarAguilar Family
    Attending2Table 2 — Family & Cousins2 / 2 arrived
  • Amparo MacapagalNinongs & Ninangs
    Attending2Table 7 — Sponsors & Elders2 / 2 arrived
  • Andrea GutierrezWork — Ayala Team
    Attending2Table 5 — Work2 / 2 arrived
  • Benjamin CruzMarikina Neighbours
    Awaiting2UnassignedNot checked in
  • Bianca ReyesBridal Party
    Attending1Table 3 — FriendsChecked in

Sample data from a demo event.

How it works

Four steps, start to finish.

  1. 01

    Import or add

    Upload a spreadsheet or add guests one at a time. Duplicates are easy to spot before they land.

  2. 02

    Group them

    Families, bridal party, work, neighbours — group and tag people the way you actually think about them.

  3. 03

    Watch replies arrive

    RSVP answers attach to the right record, including plus-ones and meal choices.

  4. 04

    Export when needed

    Send catering a clean headcount without rebuilding the list by hand.

Why it helps

What changes for you.

  • One list instead of three spreadsheets and a notebook.
  • Party sizes make family invitations simple.
  • Notes hold the context you'd otherwise forget.
  • Search finds anyone in a list of hundreds instantly.

A real example

107 invited, 52 records

Paolo & Mara's list, grouped into families and sponsors so nobody gets counted twice.

  • The Santos family sits on one record with a party of four.

  • Sponsors tagged so they can be seated together later.

  • Notes for the two guests who need a wheelchair-accessible table.

Before & with Imbita

The difference on the day.

Without Imbita

  • Three versions of the same spreadsheet
  • Counting a family of four as one guest by accident
  • No idea who was actually invited versus who replied

With Imbita

  • One list everyone helping you can work from
  • Party sizes and plus-ones counted correctly
  • Replies attached to the right household

Connected

It doesn't work alone.

Every part of Imbita reads from the same event, so a reply that arrives tonight changes your seating plan and your door list too.

RSVP

Every reply updates the guest record it belongs to.

Seating

Only confirmed guests appear in the seating planner.

Check-in

Each record gets its own guest pass for the day.

  1. Invitation
  2. Guest list
  3. RSVP
  4. Venue plan
  5. QR check-in

Running alongside

  • Budget

    What the day costs

  • Vendors

    Who you booked

  • Checklist

    What's left to do

  • Timeline

    How the day runs

Bring your list in.

Start with a spreadsheet you already have — importing takes a minute.

Create your eventSee pricing

Next: collecting replies

RSVP without the back-and-forth.

Explore rsvp